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Notice to Readers

What's New

Guide to Accounting Pronouncements and Sources, Sixth Edition

Significant Differences in GAAP in Canada, Chile, Mexico and the United States

Accounting and Reporting for Enterprises in the Development Stage

Accounting Bases Used in Canadian Government Budgeting

Accounting Changes — Background Information and Basis for Conclusions Section 1506

Accounting for Infrastructure in the Public Sector

Accounting for Tangible Capital Assets — Accrual Budgeting Issues

Accrual Budgeting by Canadian Federal, Provincial and Territorial Governments

Aligning Investment in Information Technology with Business Strategy: What CFOs Need to Consider (June 2005)

Application of Computer-assisted Audit Techniques, Second Edition

Assessing Risks & Controls of Investment Funds

Asset Retirement Obligations - Background Information and Basis for Conclusions Section 3110

Assurance Engagement Working Papers

Audit & Control Implications of XBRL

Audit Enquiry - Seeking More Reliable Evidence From Audit Enquiry

Audit Implications of EDI

Audit Implications of Electronic Document Management

Audit of a Small Entity

Audits of Non-profit Organizations

Canadian Performance Reporting

Cash Distributions — Amendments to Section 1540 — Background Information and Basis for Conclusions (September 2007)

Cash Flow and Other Per Share Information - Background Information and Basis for Conclusions Sections 1540 and 3500

Cash Flow Statements - Background Information and Basis for Conclusions - Section 1540

Comprehensive Income and Equity - Background Information and Basis for Conclusions Sections 1530 and 3251

Confirmation of Accounts Payable

Confirmation of Accounts Receivable

Continuous Auditing

Corporate Reporting to Stakeholders

Costing Government Services for Improved Performance Measurement & Accountability

Data Level Assurance

Differential Reporting - Background Information and Basis for Conclusions - Section 1300

Differential Reporting — Amendments to Section 3062 and AcG-15 — Background Information and Basis for Conclusions

Disclosures by Entities Subject to Rate Regulation - Background Information and Basis for Conclusions AcG-19

Disposal of Long-Lived Assets and Discontinued Operations - Background Information and Basis for Conclusions - Section 3475

Electronic Audit Evidence

Electronic Filing and Reporting - Emerging Technologies and Their Implications

Foreword

Advisory Group

Executive Summary

Scope and Basis of Study

Summary of Recommendations

The Next Steps

Chapter 1 — Introduction

Approach to this Study

Purpose of this Study

Major Regulations and Government Departments

Control over E-Filing Systems

Technologies Used

Sarbanes-Oxley Act

Investor Confidence Rules

Chapter 2 — Filing and Reporting Environment

E-Filing in Context

Technology

Security, Privacy and Confidentiality

Business Issues, Including Place In Business Reporting Supply Chain

Geography and Current Practice

Considerations for the Regulator in Adopting and E-Filing System

Use of the Web for Reporting

Conclusions

Chapter 3 — Overview of Electronic Filing and Reporting Systems

Major E-Filing Systems

EDGAR

SEDAR

SEDI

Government of Canada

Statistics Canada

Alternative Technologies

CRA

Financial Regulators and Agencies

OSFI

CDIC

FDIC

Nature of Information Delivery Systems

Conclusions

Chapter 4 — Technologies in Use and the Alternatives

Traditional File Formats

Contemporary Technologies

XML

Web Services

XBRL

XBRL Compared to Web Services

How XBRL could be applied in Regulatory Filings

Opportunities Presented by XBRL

Issues Arising from XBRL

Taxonomy selection

Implementation

Cost

Security

Acceptance

Flexibility

Other Global Adoptions of XBRL by Regulators

Conclusions

Chapter 5 — Rapid Reporting on the Web

Sarbanes-Oxley Sections 403 and 409

SEC Regulation FD

SEDI

Technology and Rapid Reporting

Technologies for Reporting on the Web

Conclusions

Chapter 6 — Evaluation of E-Filing Issues and Opportunities

Issues and Opportunities Identified

A Synthesis

Security and Privacy

Faster, more Efficient E-Filing

Controlling the Cost of E-Filing

Conclusions

Chapter 7 — Risk and Control Implications

Risks and the Control Framework

Recent Securities Legislation

Sarbanes-Oxley

Canadian Securities Administrators

CEO and CFO Certification of Annual and Interim Filings

Multilateral Instrument 52-109 — Certification Requirements

Comparison to Sarbanes-Oxley Requirements

Role of COSO

Information Technology Control Guidelines (ITCG)

Control Environment

Risk Assessment

Control Activities

General Controls

Planning and authorization

Division of duties and limiting access to system, applications, programs and data

Involvement of appropriate parties

Legal and procedural issues

Testing

Review and approval

Documentation

Applications Controls

Communication Controls

Monitoring

Outsourcing the E-Filing Process

Use of an Outside Agency to Operate the Database

Use of a Public Network to Disseminate Information

Control and Audit Implications of XBRL

Conclusions

Chapter 8 — Roles and Responsibilities of Auditors

Auditor's Role and Responsibilities

Auditor's Attestation of Management's Certification of the Control Systems

Auditing the design, effective operation and continuity of controls

The Impact of the Requirement to Product Reports at Increased Speed

Continuous Auditing

Data Level Assurance

Auditor Responsibility for Financial and Other Business Information Filed Electronically when an Audit Report is Issued

Auditor Responsibility for Testing that Audited Information is not Subsequently Modified, Altered or Deleted

The Applicability of Trust Services

Conclusions

Chapter 9 — Recommendations and Future Directions

The Risks to Filer Management

Current Use of Technology for E-Filing and E-Reporting

Controls Over E-Filed Information

Assurance Implications of Electronic Communication of Audited Information

Approach to Conducting Audits at the Data Level

Assurance

Future Directions

The Next Steps

Appendix A — Examples of Controls for E-Filing Systems

Section 1 – General Controls

A. Organization and Management Controls

Planning and authorization

Segregation of incompatible functions and limiting access to systems, applications, programs and data

Involvement of appropriate parties

Testing

Review and approval

Documentation

B. Controls Over the Development, Implementation and Maintenance of the Electronic Filing Operating System and Application Systems

Planning and authorization

Segregation of incompatible functions and limiting access to system, applications, programs and data

Involvement of appropriate parties

Testing

Review and approval

Documentation

C. Computer Operation Controls

Planning and authorization

Segregation of incompatible functions and limiting access to systems, applications, programs and data

Involvement of appropriate parties

Testing

Review and approval

Documentation

D. Data Entry and Program Controls

Planning and authorization

Segregation of incompatible functions and limiting access to systems, applications, programs and data

Involvement of appropriate parties

Testing

Review and approval

Documentation

E. Security, Backup and Recovery Controls

Planning and authorization

Segregation of incompatible functions and limiting access to systems, applications, programs and data

Involvement of appropriate parties

Testing

Review and approval

Documentation

Section 2 – Applications Controls

Access Controls

Physical access controls

Access control software

Edit and Validation Controls

Data Transmission Controls

Control Totals and Consecutive Numbering

Suspense Records and Error and Exception Reports

Additional Comments on Applications Controls

Visual Validation – Automated Validation

Permanent Filing vs. Storage of Information in a Database or on a Public Network

Reading / Photocopying vs. Enquiry / Retrieval

Section 3 – Controls in Use by Selected Agencies and Government Departments

EDGAR

SEDAR

OSFI

StatsCan

CRA

Appendix B — Technologies Used for E-Filing and E-Reporting

ASCII

CSV

EXCEL

DBF

EDI

XML

XBRL

The XBRL Specification

XBRL Taxonomies

XBRL Instance Documents

Style Sheets

Appendix C — Issues and Opportunities with E-Filing

Issues

Different Systems Being Used

Liability Issues

Implementation and Support Costs

Proprietary Software

No General Standards

Need for Speed

Need for Reliable, Accurate Data

Security

Privacy

Ease of Use

Opportunities

New Technologies Available

Develop Common Portals for All Regulators

Improve Reliability and Accuracy

Report on a Quicker and More Timely Basis

Make Systems More Secure and Private

Easier-to-Use Systems

Reduce Cost of Systems

Glossary of terms

Bibliography

Hard Copy References:

Selected Web References:

Electronic Filing of Information

Employee Future Benefits - Additional Disclosures - Background Information and Basis for Conclusions - Section 3461

Employee Future Benefits Implementation Guide, Second Edition (Updated November 2001)

Engagements to Audit Greenhouse Gas Emissions Information — Practice Guide

Financial Instrument Disclosures and Capital Disclosures - Background Information and Basis for Conclusions Sections 1535, 3862 and 3863 (July 2007)

Financial Instruments - Recognition and Measurement - Background Information and Basis for Conclusions Section 3855

Financial Instruments — Recognition and Measurement — Background Information and Basis For Conclusions Amendments to Section 3855 (December 2009)

Financial Reporting by Canadian School Boards

Financial Reporting by Investment Funds, Second Edition

Financial Reporting by Rate-regulated Enterprises

Financial Reporting by Small Business Enterprises

Financial Reporting in North America - Highlights of a Joint Study

The First Audit Engagement

Full Cost Accounting from an Environmental Perspective

General Standards of Financial Statement Presentation - Background Information and Basis for Conclusions - Section 1400

Generally Accepted Accounting Principles - Background Information and Basis for Conclusions - Section 1100

Going Concern - Amendments to Section 1400 - Background Information and Basis for Conclusions (June 2007)

Guide for Developing Quality Control Systems in Public Accounting

Hedges - Background Information and Basis for Conclusions Section 3865

The Impact of Technology on Financial and Business Reporting

Impairment of Long-Lived Assets - Background Information and Basis for Conclusions - Section 3063

Improving Disclosures About Financial Instruments (Amendments to Financial Instruments — Disclosures, Section 3862) (June 2009)

Income Taxes - Background Information and Basis for Conclusions - Section 3465

Indicators of Government Financial Condition

Intangible Assets — Background Information and Basis for Conclusions Section 3064 (September 2008)

Interactive Data — Building XBRL Into Accounting Information Systems

Interim Financial Statements - Background Information and Basis for Conclusions - CICA Handbook – Accounting Section 1751

Inventories - Background Information and Basis for Conclusions Section 3031 (June 2007)

Investment Companies - Background Information and Basis for Conclusions - AcG-18

Investment Companies - Amendments to AcG-15 and AcG-18 - Background Information and Basis for Conclusions (June 2007)

Liabilities and Equity - Background Information and Basis for Conclusions - Section 3860

Links between the Budget and the Estimates — Accrual budgeting Issues

Maintaining Quality Capital Markets Through Quality Information

Non-Monetary Transactions - Background Information and Basis for Conclusions Section 3831

Not-for-Profit Financial Reporting Guide

Not-for-Profit Organizations — Background Information and Basis for Conclusions 4400 Series (November 2008)

Professional Judgment and the Auditor

Rate-Regulated Operations — Amendments to Sections 1100 and 3465 and AcG-19 — Background Information and Basis for Conclusions (December 2007)

Reporting on Environmental Performance

The Role of Information Technology in Achieving Sustained Regulatory Compliance

Secure IT Infrastructure for E-commerce

Security for Wireless Systems (revised)

Segment Disclosures - Background Information and Basis for Conclusions - CICA Handbook Section 1701

Stakeholder Relationships, Social Capital and Business Value Creation

Understanding Disclosure Controls and Procedures: Helping CEOs and CFOs Respond to the Need for Better Disclosure

Use of Specialists in Assurance Engagements

Using Graphics in Corporate Reporting


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